ISO 16175 PDF

Information and documentation — Processes and functional requirements for software for managing records — Part 1: Functional requirements and associated . ISO – what you need to know. Principles and functional requirements for records in electronic office environments. ISO provides internationally. ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital.

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However, recognition of the need to maintain records for as long as they are required is addressed in ISO Final text received or FDIS registered for formal approval.

We encourage software vendors to kso their products against this standard. The functional requirements will be influenced by whether records are managed within the business system or are managed externally by export to or integration with a dedicated records management system. The standard assists agencies to: The standard is divided into three parts.

ISO provides internationally agreed principles and functional requirements for software used to create and 116175 digital information in office environments. Skip to content Skip to primary navigation.

What is a business system? The framework provides a streamlined, risk-based approach to the assessment of information management functionality in business systems. These digital preservation considerations transcend the life of systems and are system independent; they need to be assessed in a specific migration and conversion plan at the tactical level.

The requirements are intended to: This Framework is based on Part 3 of ISO which provides a streamlined, risk-based approach to the assessment of information management functionality in business systems. Business systems differ from electronic document and records management systems EDRMS or electronic records management systems ERMS in that their primary function is to facilitate business transactions. Given the target audience of ISO A business system is an automated system that creates, manages or stores information about an organisation’s activities.

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Functional requirements are broken down into four categories, each representing a different records management concept. Use of the standard in the Australian Government We endorse the use of this standard by Australian Government agencies.

ISO “Information and documentation — Principles and functional requirements for records in electronic office 11675 describes a total of requirements independent of function, industry and technology. The requirements are intended to:. These requirements should be addressed separately within a digital preservation framework.

It does not seek to set requirements for records still in use and held within business systems.

Life cycle A standard is reviewed every 5 years 00 Preliminary. The independent certification authority, Van Bussel Document Services, confirms this. Check out our FAQs. ISO – what you need to know Principles and functional requirements for records in electronic office environments ISO provides internationally agreed principles and functional requirements for software used to create and manage digital 11675 in office environments.

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International standard for records management

This helps to maximize consistency across agencies in software used to create and manage digital information and records. Records managed by a digital records management system can be stored on a variety of different media formats, and can be managed in hybrid record aggregations that include both digital and non-digital elements.

Doxis4 fulfills the nearly cross-industry requirements for documents subject to retention. Getting the most from ISO Module 2 – Guidelines and functional requirements for records in digital records managements systems Getting the most from ISO Module 3 – Guidelines and functional requirements for 1175 in business systems.

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If you want to learn more about our data protection policy, please click here: The requirements are generic and may need to be adapted to the agency’s particular business needs.

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More detailed advice on understanding how to apply the standard is provided below: Functional requirements for information management in business systems ISO Part 3 provides an overview of the high level functional requirements for records that may be incorporated into a business system.

ISO Part 3 provides an overview of the high level functional requirements for records that may be incorporated into a business system. The three modules of ICA-req are available for reference purposes. The standard does not include the specifications for the long term preservation of digital records. The experts of the certification authority confirm in the audit report that the Doxis4 product suite, when used appropriately, meets the requirements of the internationally applicable ISO norm for records management.

Not all information in a business system will need to be kept.

Part 3 — business systems ISO Part 3 should be read in conjunction with Part 1 166175 the standard, which contains an overview of basic principles for managing records in a digital environment.